Program Coordinator | Midwest Young Artists Conservatory

Submitted by gdiethrich on Fri, 12/07/2018 - 2:36pm
Midwest Young Artists Conservatory

The Opportunity:

Midwest Young Artists Conservatory (MYAC) is one of the premier youth music ensemble programs in the nation, serving over 900 students from throughout Chicagoland and beyond. MYAC is seeking an enthusiastic self-starter who is passionate about our mission to join our team as our Coordinator of Programs.


  • Full-time administrative position, coordinating MYAC’s Orchestra, Jazz, and Choral programs.

  • Take lead, working with President and Ensemble Directors, to plan each season so that MYAC has a musical, educational, social mix of concerts, outreach programs, and other activities.

  • Manage program/ensemble scheduling, ensuring that activities do not conflict and that all program calendars are updated. 

  • Build positive relationships with MYAC families and students. Deliver outstanding, friendly customer service. Respond to parent/student questions and concerns. 

  • Consistent communication with parents and students of information/updates related to programs, rehearsals, performances, and other relevant information.

  • Work with MYAC Marketing Staff to ensure website is updated with all relevant program information.

  • Keep accurate records of attendance for all programs and communicate absences to members/families/directors of all ensembles.

  • Lead administration and development of MYAC’s Summer Programs.

  • Take leadership role in recruitment efforts for all programs.

  • Provide input to staff into marketing and development materials.

  • Maintain active communications and cultivate relationships with MYAC faculty, private music teachers and school music directors.

  • Maintain and manage YouTube channel and cloud storage of performance video/audio recordings.

  • Take leadership role in coordinating and representing MYAC at events.

  • Work closely with leadership to meet annual goals of MYAC’s Strategic Plan.

  • Setup/breakdown equipment for weekly rehearsals.

  • Arrange for transportation of all equipment and music to and from concert locations for performances.

  • Utilize and manage work-study students to assist in above responsibilities.

  • Help recruit, train, manage, and retain a large parent volunteer force to assist MYAC staff.

  • Full work day Saturday and Sunday hours required during the school year. Minimal weekend hours during the summer.

  • Flexible weekday hours.

Skills & Qualifications: 

Education and Experience:

  • Music, business/administration, or marketing-related degree or equivalent professional qualifications: Bachelor’s degree required, Master’s or Doctorate a plus.

  • High level of administrative and management skills.

  • Knowledge of music and music education fields.

  • Proven track record of program management, planning, and development experience. Community music program experience a plus.

  • Experience with Microsoft Office (Word, Excel, Access) required.

  • Proficiency with social media platforms (Facebook, YouTube, LinkedIn) preferred.

  • Ability to work with video/audio recordings in a digital environment.


Key Competencies:

  • Personable and customer service focused.

  • Excellent written and verbal communication skills.

  • Excellent organizational and planning skills.

  • Leadership and consensus-building skills.

  • Must be a self-starter with consistent, independent follow-through.

  • Adaptability, innovative, demonstrates good judgment at all times.

  • Willingness to manage tasks/events to the end, requiring flexibility in hours when needed.

  • Ability to handle light to moderate lifting.



To Apply: 

Starting Salary:  Full time: $33,280. Possibility for the right candidates of splitting position into two part-time Coordinator positions (Orchestra and Jazz/Choral).


• Paid Time Off - 25 paid time off days (including paid holidays) in first year of employment.

• Health Insurance - up to $350/month with a $1,000 deductible – if employed over 30 hours/week.

• Disability Insurance – if employed over 30 hours/week.

• Life Insurance – if employed over 30 hours/week.

• MYAC matches up to 3% of employee’s contribution to a Simple Retirement Plan after two years of employment.

• Employee or employee family member tuition waiver for one large ensemble.


To apply: please send (email preferred) current resume and cover letter to:

Dr. Allan Dennis, Founder and President, MYAC, 878 Lyster Road, Highwood, IL  60040 - No telephone calls, please.


Contact Information
Contact Name: 
Allan Dennis
Contact Email: